Prokuria Support

Create Request

As with any event, the Request is created as part of a project using the "Add Event" button in the upper-right area.

Each Request in Prokuria is comprised of 5 sections: General Information, Suppliers, Documents, Items, Questions.

General information: To get started, add the name of the request, pick a deadline and describe what you want to purchase.

Suppliers: the email addresses of the providers who are invited to the event are entered. They can be new or existing ones in the supplier module. There is also the option to select the language in which emails are sent to providers.

Documents: descriptive files of the events like images, charts, tables or other additional information needed by the suppliers in order to place a proper offer.

Items: the list of items and/or services for which the offers are intended. The information about them is organized in columns displayed dynamically, according to the client's need.

Questions: the user manually submits questions for the suppliers to gather the information needed to qualify them.

Section 1: General Information

Section 2: Suppliers

Section 3: Documents

Section 4: Items

Section 4.1: Import Items (through Excel)

The feature is specially designed for events that require a large number of articles and services. Thanks to it, Prokuria can upload them using an excel template that guides the user in going through all the necessary steps:

  • a. Click on "UPLOAD ITEMS". A dedicated window will open which will guide the user.

  • b. Click on "Download Template Spreadsheet". The system will download an excel file which contains explanations on how to handle it. Fill in and save the spreadsheet.

    • Mandatory fields: Item Name, Unit, Quantity.

    • Quantity and Budget only take in numeric values

    • The maximum number of decimals is 6

  • c. Click on "Browse File". Select the newly created file. Prokuria will take care of the rest.

Section 5: Questions

Section 5.1: Upload Questions  (through Excel)

This process is carried out in 3 simple steps:

  • a. Click on the "Upload Questions" button. A dedicated window will open. This guides the user through the appropiate steps.

  • b. Click on "Download Spreadsheet Template". The system will download an excel file containing clear explanations about how it should be completed.

    • Mandatory fields: Name, Type, Mandatory Question?, Supplier cand attach documents and the answers for the Single or Multiple Choice questions

    • Question types:

      • Text - Don't fill in columns F through O

      • Single Choice - Fill in at least 2 options within fields F through O

      • Multiple Choice - Fill in at least 2 options within fields F through O

  • c. Click on "Browse File". Select the freshly made file and Prokuria will handle the rest.

Are you stuck in anyway? Don't worry, we're here for you. Drop us a mail at and we'll get back to you.