Create Reverse Auction
Like any event, the reverse auction is created as part of a project using the "Add Event" button in the upper-right area.
Each auction in Prokuria contains 4 sections: General Information, Suppliers, Documents, Items.
Suppliers: the email addresses of the suppliers who are invited to the auction are entered. They can be new ones or they can be already existing collaborators within the supplier module. There is also the option to select the language in which emails are sent to them.
Documents: files that can be attached to the auction. They may be images, charts, tables or other additional information needed by the suppliers to make their offer.
Items: the list of products and/or services for which the offers are intended. The information about them is organized in columns and displayed dynamically, according to the client's need.
Section 1: General Information
Section 2: Suppliers
Section 3: Documents
Section 4: Items
Section 4.1: Import Items (through Excel)
The feature is specially designed for events that require a large number of articles and services. Thanks to it, Prokuria can upload them using an excel template that guides the user in going through all the necessary steps:
a. Click on "Importă Items". A dedicated window will open which will guide the user.
b. Click on "Download Template Spreadsheet". The system will download an excel file which contains explanations on how to handle it.
Mandatory fields: Item, Unit, Quantity.
Quantity and Budget only take in numeric values
The maximum number of decimals is 6
c. Click on "Browse File". Select the newly created file. Prokuria will take care of the rest.