Prokuria Support

Buyer

Monitor Suppliers' Responses and ending the Reverse Auction

When a reverse auction has been published, a new section will appear on the application page - RESPONSES. As suppliers

begin to respond to the request, this is visible and can be used to monitor their quotations in real-time.

In the "Responses" tab you can see all the bids made by the suppliers.

The "View" button next to each provider opens a page with complete information regarding their most recent offer.

In the "Suppliers" tab you can see all the providers grouped according to their response status.

Furthermore, Prokuria will notify the buyer via email each time a supplier switches response statuses.

The "Compare Responses" button opens up a new page with real-time information tracking, containing a log of all the bids made, a side by side bid comparison of the most recent ones from each attending supplier as well as a comprehensive bid chart.

Real-Time Bids:

Compare bids:

Bids Chart:

Chat Feature

At any time during the reverse auction's duration, the user can communicate directly with the suppliers through the Prokuria platform using the chat functionality.

Open chat window:

În momentul în care se ajunge la termenul limita de primire a răspunsurilor, un eveniment trece automat în statusul 'Terminat'. Furnizorii sunt notificați prin email de atingerea termenului limita și de faptul că nu mai pot trimite noi răspunsuri. De asemenea, cu 24h înainte de termenul limita, furnizorii sunt notificați de acest lucru.

Utilizatorul poate compara în detaliu răspunsurile furnizorilor și îl poate marca pe unul dintre ele drept  prima opțiune sau poate bifa câte un furnizor câștigător pentru fiecare articol în parte. Această opțiune este strict pentru vizualizarea internă a utilizatorului; furnizorii nu sunt notificați și nu pot vedea în nici un mod prima opțiune a utilizatorului.

Odată ce a selectat unul sau mai mulți câștigători, cumpărătorul poate închide evenimentul.

Closing the Request and Selecting one or more winners

When the deadline for receiving the bids is reached, a reverse auction automatically passes into the 'Finished' status. Suppliers are notified about it via email and they can no longer send new bids. In lieu of this, Prokuria sends a notification to them, 24 hours before the deadline of the event in order to give them a reminder and enough time to place their final offers.

The user can compare the aforementioned answers in detail and can mark a first option. This option is visible strictly to the user; the suppliers are not notified and cannot see the user's choices in any way.

Having selected one or more winners, the buyer can now go on and close the event.

Are you stuck in any way? Don't worry, we're here for you. Drop us a mail at support@prokuria.com and we'll get back to you.