• Nicoleta

PO Software: 8 Support Features Explained


customer support

Table of contents:

  1. What is Customer Support?

  2. PO Software support features

  3. Email support

  4. Chat support

  5. Phone support

  6. SLA for incidents

  7. Knowledge base

  8. Video tutorials

  9. Webinars

  10. Experts tips and advice

  11. Why Prokuria is the best PO software for your business?


Software development is one of the most competitive businesses in the world, particularly in IT. To be good, you need to learn from every opportunity you get. While there are many books and articles written about various reasons why certain companies succeed while others fail, it's difficult to take everything at face value when so much is involved in creating effective processes that benefit the company as well as the consumer.


Of course, I'm not talking only about the software development process. Even if we disregard that and just look at support processes for a moment, things can get pretty complicated very quickly: there are so many variables involved in customer satisfaction and how they perceive a product. A big part of this has to do with the brand's community relations strategy and how well it serves its customers.


In this article, I'd like to shed a bit of light on a list of support features that you should look for when thinking of acquiring PO software.


What is Customer Support?

Customer support can be defined as the assistance and work required to help ensure an individual's satisfaction with a product, service, or business. This could mean giving customers access to tutorials and knowledgebase articles, providing them with adequate documentation for using a program, or even helping them get unstuck in case they are having trouble with a certain feature.


PO Software development companies operate in a highly competitive market with plenty of alternatives that provide similar services. If they are to succeed, then they need to be able to stand out from the crowd by offering superior customer support.


Despite what some people might think, it's not just about having technical support on call 24 hours a day and 365 days a year. If you take a look at the support options you find with the most successful software companies, such as Microsoft and Apple, they don't even offer this type of service.


To be noted is that I'm not trying to say technical support isn't important; we all know that it is. However, what makes or breaks a customer's experience with a product or company are the little things that keep them smiling about the entire process.



PO Software support features

The importance of customer support for Purchase Order Software is best reflected by two important points:

  • New users prefer to purchase software from companies that offer customer support.

  • Users who have purchased a product want to make sure their issues are resolved as quickly as possible; we all know how frustrating it is when we can't get an answer about our problems or the company keeps stalling on replies.

Customer service can be performed in a variety of ways, depending on the company's resources. Depending on the PO software you choose to implement for your business, it might include live chat with agents who are able to answer all questions about your products and services in real-time or even have them available by phone during standard business hours.


The best PO software makes sure to provide their customers with the tools they need to get in touch with them directly and offer self-service solutions such as knowledgebase articles and user forums where people can share information and get advice from peers.


Let's have a look at the 8 support features used in PO software:



1. Email support

Email support for PO software users is a great way to get help with your purchase orders. By sending an email to the support team, you can get assistance with anything from creating a new PO to troubleshooting a problem with an existing one.


The benefits of email support are numerous. First, it's fast and easy to use. You can easily send a message from your computer or mobile device to get help. It doesn't require you to wait for a response or schedule an appointment.


Second, email support is available around the clock in many cases. The team that supports your PO software can be awake and working while you're at home, asleep, or even on vacation.


Third, email support helps you save money because it's often included in the price of your software. By getting help when you need it, you can avoid costly mistakes and delays.


Finally, email support is a great way to get to know your software better. By communicating with the support team, you can learn more about the features and functions of your PO software. This can help you get more out of your purchase orders. For all these reasons and more, email support is a great way to get fast, easy help with PO software.



2. Chat support

Chat support for PO software users is a very convenient way to communicate with a support representative of the company that you bought your Product Owner software from. This method is as fast as it can get and very easy to use. In order for one to be able to answer any questions that may arise from users, some companies have chosen to hire chat support personnel who are specifically experienced in using Product Owner software.


The benefits of chat support for PO software users are as follows:

  1. Fast and easy communication: Chat support is a fast and easy way to communicate with a support representative. There is no need to wait on the phone or send an email. One can simply type in a question and receive an answer immediately. This is very helpful for users who are experiencing difficulties with the software and need help right away.

  2. Personalized support: Chat support is a great way for companies to provide support for their customers because it is fast, easy, and convenient. Customers appreciate the ability to get help quickly and easily, without having to wait on the phone or send an email. This type of support is also very personalized, as the support representative can help users one-on-one and address any questions or concerns that they may have.

  3. Expert help: In some cases, companies have chosen to hire chat support personnel who are specifically experienced in using Product Owner software. This means that customers can get expert help with any questions or issues that they are having. The chat support representative can help users through any difficulties, ensuring that they understand how to use the software correctly.


3. Phone support

With the help of phone support, PO software users can get their questions answered and resolve any issues they are experiencing with the software. Phone support is a valuable resource for users who need assistance with the software and want to get their questions answered as quickly as possible.


The benefits of phone support include:

  1. Quick response time - Users can get their questions answered quickly by talking to a support representative. Phone calls are generally answered right away or within minutes.

  2. No wait times - Most PO software companies do not require users to wait on the phone for support. Representatives are available to answer calls immediately.

  3. Personalized support - Support representatives can help users resolve any issues they are experiencing with the software. They can also provide tips and advice on how to use the software more effectively.

  4. Ability to solve problems - Users can get the answers they need or have their issues resolved.

  5. Comprehensive support - Phone support provides users with access to comprehensive support for the software.

Phone support is a valuable resource for users of PO software. It provides quick response times and personalized support, which can help users resolve any issues they are experiencing with the software.



4. SLA for incidents

SLA for incidents on a PO software system is an absolute necessity. Customers respond more favorably to the introduction of a service level agreement that guarantees the functionality of your PO software product, as opposed to one that only guarantees availability. While availability addresses the functionality of the software itself, functionality refers to both capability and usability. When considering functionality, consider all functionality for which there are tests on functionality - it is not only limited to functionality on the application level.


SLA for incidents for PO software is a key factor in ensuring that your business processes are running as smoothly as possible. By having an agreed-upon response time for incidents, you can ensure that your team can address any issues as quickly as possible. This can help to minimize the impact that any incidents may have on your business.


Additionally, by having a set response time for incidents, you can help to ensure that your team can effectively manage any potential issues. This can help to minimize the amount of downtime that your business may experience. Additionally, it can also help to improve customer satisfaction as they will be able to receive assistance on time.


There are various benefits of using help desk software for incidents. Some of these benefits are mentioned below:

  1. The help desk software can be used to manage and track incidents. This helps in resolving the incidents as soon as possible.

  2. It provides a single point of contact for the users to report the incidents.

  3. It helps in assigning the incidents to the relevant team for resolution.

  4. It provides reports and dashboards for monitoring the progress of the incidents.

  5. It helps in improving the communication between the teams involved in resolving the incidents.


68 PO Software Features eBook

5. Knowledge base

A knowledge base is a published collection of solution information that may include answers to commonly asked questions, how-tos, and troubleshooting tips. Its goal is to make it easier for customers to find solutions to their issues without having to seek assistance.


A good PO software knowledge base would include:

  • Tutorials on how to use all of the features of the software;

  • FAQs with answers to common questions;

  • Videos demonstrating how to do various tasks in the software;

  • A searchable database of articles on specific topics.


A knowledge base can be an extremely valuable resource for users of PO software, as it can help them learn how to use all of its features and avoid spending a lot of time on forums or documentation that may be incomplete. It will also enable users to quickly find answers to their questions without having to search through multiple different resources for them.



6. Video tutorials

Video tutorials are a useful form of documentation for PO software. By watching a video, you can see how the software works and learn how to use it.


There are many different PO software programs available, and each one has its own unique set of features. It can be difficult to learn how to use all of these features without some form of instruction. That's where video tutorials come in. Video tutorials teach you how to use the features of PO software.


Many PO software programs offer video tutorials as part of their documentation. The advantage of using video tutorials is that you can see exactly how to use the software. This can be especially helpful if you are having trouble figuring out how to do something. Video tutorials can also be a great resource for people who want to learn more about PO software.


There is a wide range of possibilities and uses for video tutorials in PO software:


  • Getting to know about new features in an application. For example, when a new version of your PO software comes out you might want to see what's new; video tutorials can show you how to do things that you used to do with the older version of the software, as well as how to use new features.

  • Troubleshooting. If something doesn't seem to be working right in your office suite, a video tutorial may be able to help you identify and fix the problem.

  • Explaining concepts. If you are just starting to use PO software or even if you just want to help other users learn how to use the program, video tutorials can be very useful.

  • Demonstrating techniques. Typically this will involve free-form narration with the on-screen action only as a visual reference. This type of tutorial is good for software that has a lot of buttons, windows, and options that can be confusing to new users.


Video tutorials as support on a PO software are a great tool to help buyers with the purchasing process. There are many different types of videos that can be useful, not only on the functionality of the software but also concerning general tips on how to write better PO to obtain great results.


Some benefits of using video tutorials are that it is a visual way to follow the tutorial and you can also stop, rewind or fast-forward if needed. In addition, they can be faster to watch than reading through the text.



7. Webinars

When you are looking for a new piece of software, it is important to do your research first. With so many choices on the market, how do you know which one is the best for your business? One way to learn more about different software options is to attend a webinar.


A webinar is a presentation that a vendor gives about a specific PO software. They explain the features, show how it works in action, and answer any questions that may come up during the webinar.


Most vendors have begun to offer online webinars that can be viewed from anywhere with an Internet connection. It saves you time and money when traveling to attend a presentation in person.


Webinars are also a great way to get your questions answered. Vendors often provide a Q&A session during the webinar, where you can ask anything that is on your mind. This is a great opportunity to learn more about the software and how it can benefit your business.


If you are interested in learning more about PO software, be sure to check out the upcoming webinars on the software provider website. Some of them have a variety of webinars that are perfect for business owners, accountants, and purchase order professionals. You will learn everything you need to know about the software and how it can benefit your business.



8. Experts tips and advice

Experts tips and advice you can get in PO software support are very beneficial for your business. When you have a support system, you can get help and advice for any questions or problems you may have with your PO software. This means that you can get the most out of your software and keep your business running smoothly.


Some of the benefits of getting support from experts include:

  1. Troubleshooting help - If you are having problems with your software, the experts can help you to identify and solve the issue.

  2. You need Training / Education on how to use your software - When you are trying to get the most out of your PO software, you may benefit from some training or educational services. This will help you to use the software in a way that is more efficient and cost-effective.

  3. You need support for customizations - If you have made any customizations to your software, it is essential to make sure these are kept in place. Otherwise, you could end up with a situation where the customizations are no longer valid and you will need to start from scratch at that point.

  4. You need support for problem-solving - When you have a question about something that is not working as expected or just an overall inquiry on how to use your software better, then getting in touch with PO experts can help you immensely.

  5. You need a reliable way to get updates - If you want your PO software to remain up to date, then you must have a reliable source for the latest available updates. This will ensure that your software always has the newest features and is running as efficiently as possible.

  6. You need help to customize your software - If you have specific needs that are not being met by the standard software, then you may require some customization. PO experts can help with this, and they can often do it more efficiently and cost-effectively than if you were to try to do it yourself.

  7. You need support for configuration issues - This is one of the main things that PO software companies will help with, since having this support can save you a lot of time and headaches in the long run.


So when you can benefit from support for PO software it is important to keep in mind that there is a way for you to get all this help and advice whenever you need it. Having this support can save you time, money, and headaches in the long run. So, don't hesitate to get in touch with the experts!


Why Prokuria is the best PO software for your business?

Businesses should always look for ways to maintain productivity and deliver products to customers faster than competitors. Productivity does not mean just hiring more employees but finding the right software that helps your business run efficiently. Prokuria is the best PO Software for your business to get better results.

The main purpose of getting a Productivity, Visibility, and Automation (PVA) solution is to improve productivity. It provides comprehensive support for all the things you need to do your job. You can also get training services so that you can get the most out of your software.

It also provides services for product customization so that it can meet your specific business needs. You can get all the features you are looking for, with help from Prokuria specialists so you don't have to worry about making modifications that will affect other things in your system. Our experts will take care of the changes and ensure that everything runs smoothly.

Prokuria provides support for problem-solving, which you can utilize whenever you have a question about something that is not working the way it should, or you need help with how to use your software better. You can contact us anytime and we will make sure you get the answers to your questions as soon as possible.

We can help you get the most out of your PO software and save money at the same time. For more information about how we can do this, feel free to contact us today. You can also subscribe and follow our blog and social media pages so that you don't miss any of our future articles!


Try it free now by creating an account here. There is no credit card required to sign up! If you have questions, you can contact us today and see how easy it is to start using our PO software!