PROCUREMENT FREE GUIDE

7 STEPS FOR

EFFECTIVE PROCUREMENT

If you are working in procurement today, you have a lot on your plate. From understanding the business requirements to paperwork, the sheer volume of daily tasks can feel overwhelming.
Our free guide will show you how to work smarter, not harder — and start seeing results fast.

1.Understanding the requirements

2. Choosing the right process

3. Including the right information

4. Communicating with suppliers

5. Managing the process

6. Awarding and outreach

7. Suppliers management

Every procurement begins with a clear scope.

Start by defining extremely accurately and in great detail what you need.

Be sure to include:

  • In depth technical specifications

  • Services required and post-acquisition needs

  • Concrete budget or baseline spending

  • Forecast of the demand

  • Cost for switching suppliers and potential savings

1

UNDERSTANDING

THE REQUIREMENTS

Every procurement begins with a clear scope.

 

As you get all the information, cross-check and seek out feedback from all internal stakeholders.

Product Development and/or Manufacturing

Will require selected suppliers’ capabilities to meet corporate specifications/requirements.

Shipping and Receiving

 

Will help identify potential logistics, import / export, or compliance issues.

Product Development and/or Manufacturing

Will require selected suppliers’ capabilities to meet corporate specifications/requirements.

Product Development and/or Manufacturing

Will require selected suppliers’ capabilities to meet corporate specifications/requirements.

Product Development and/or Manufacturing

Will require selected suppliers’ capabilities to meet corporate specifications/requirements.

2

UNDERSTANDING

THE REQUIREMENTS

Once you have enough details you can start thinking about how you will source it and the tools you will use. The most comprehensive process is a multi-stages one, but depending on your needs you can go for a quicker, simplified process.

RFI

REQUEST FOR INFORMATION

RFI

REQUEST FOR INFORMATION

RFI

REQUEST FOR INFORMATION

RFI

REQUEST FOR INFORMATION

It’s important to know when to invest time and resources into a lengthy and complex sourcing process and when not to. If the product you are sourcing is a standardized commodity, a multi-stage procurement process might not be recommended as it is unlikely to make significant additional savings in the long run, and could even be redundant. All that may be needed is a standard reverse auction where the lowest bid is awarded.

prokurialogocr500.png
LINKS
COMPANY
CONTACT

office@prokuria.com

Tel: +40 371 066 786

Răsuri, No 8, 2nd District, Bucharest, Romania​