Seamless Integrations to Streamline Your Procurement

Prokuria connects effortlessly with the tools your team already uses. From ERPs to CRMs and accounting software, we make procurement more efficient by syncing data across platforms.

Connect Procurement Across Your Full Workflow

ERP Integrations

Centralized Procurement Data: Integrate procurement activities with your ERP to maintain a single source of truth, enhancing data accuracy and accessibility.
Improved Compliance: Ensure procurement processes adhere to company policies and regulatory requirements through integrated approval workflows.
Enhanced Spend Visibility: Gain real-time insights into spending patterns, aiding in budget management and cost control.

Organizations often integrate Prokuria with ERP systems like SAP, Oracle, or Microsoft Dynamics to streamline procurement processes. This integration facilitates automated data synchronization, reducing manual entry errors and ensuring that procurement activities align with financial records. It enables real-time tracking of purchase orders, supplier performance, and spending, leading to more informed decision-making and efficient operations.

Single Sign-On Integration

Simplified Access: Users log in with their existing company credentials—no need to remember new usernames or passwords.
Stronger Security: Centralized authentication through Microsoft Active Directory reduces risks and enhances compliance.
Faster Onboarding: New employees get instant access based on their user roles, saving IT time and ensuring consistency.

Organizations integrate Prokuria with Microsoft Active Directory and SSO to streamline user management and boost security. With SSO, employees can access Prokuria through the same login they use for other business tools. This reduces the need for multiple credentials, improves security posture, and simplifies the onboarding and offboarding processes. It’s especially valuable for enterprises managing large teams and strict access controls.

Accounting & Finance System

Automated Data Entry: Reduce manual input by synchronizing procurement data directly with accounting systems, minimizing errors.
Faster Invoice Processing: Accelerate the approval and payment cycles by integrating procurement and financial workflows.
Improved Financial Reporting: Ensure accurate and timely financial reports by maintaining consistent data across systems.

Integrating Prokuria with accounting software such as QuickBooks or Xero allows for seamless transfer of procurement data, including purchase orders and invoices. This integration streamlines financial operations, reduces the risk of discrepancies, and enhances the efficiency of financial reporting and auditing processes.

Custom API Access

Tailored Integrations: Develop custom solutions that fit your unique business processes and requirements.
Scalability: Easily adapt integrations as your business grows and evolves, ensuring long-term flexibility.
Enhanced Automation: Automate complex workflows by connecting Prokuria with various systems and applications.

Organizations with specific needs often utilize Prokuria's REST API to build custom integrations with internal systems or third-party applications. This capability allows for the automation of unique procurement workflows, data synchronization across platforms, and the development of specialized functionalities that align with business objectives.

Analytics Tools

Deeper Insights: Visualize procurement data in real-time to uncover trends, track KPIs, and identify cost-saving opportunities.
Custom Dashboards: Build tailored dashboards that match your team’s specific needs and procurement goals.
Data-Driven Decisions: Combine procurement data with other business metrics to support strategic decision-making.

Prokuria’s integration with Power BI and Amazon QuickSight allows procurement teams to leverage powerful analytics tools without manual exports. Users can create dynamic reports and dashboards by connecting live procurement data to these platforms. This helps in monitoring supplier performance, analyzing spend by category or region, and forecasting future procurement needs—all from a single, visual interface.

CRM Tools

Streamlined Client Requests: Push client orders or requests from your CRM directly into Prokuria to initiate sourcing faster.
Faster Quoting Process: Run RFQs in Prokuria and send back pricing details to your CRM for immediate client response.
End-to-End Visibility: Track the full journey of a client request—from CRM to supplier quotes—without switching systems.

When integrated with CRMs like Salesforce or HubSpot, Prokuria enables a smooth handoff of client requests into the procurement pipeline. Sales teams can trigger RFQs directly from the CRM, allowing procurement teams to source quotes from suppliers through Prokuria. Once pricing and terms are collected, they flow back into the CRM, enabling sales teams to respond quickly to clients with accurate offers. This reduces turnaround time, improves coordination, and strengthens the client experience.

Have a question?

Who qualifies as a user?

A "user" in Prokuria is anybody with access to the system. Each user has unique login credentials and specific roles such as Supplier Manager, Requester, or Approver, tailored to their responsibilities. Suppliers, although interact with the system are not considered users from billing point of view.
Are there any implementation fee?

In most cases, yes. The fee typically depends on the complexity of the modules you select for your setup.
What does the onboarding process involve?

The onboarding process depends on the modules selected and complexity required. For simple setups typically 2-4 weeks, while for more complex 5-10 weeks. Onboarding includes system setup, data import, and staff training, guided by our customer success team to ensure you're team fully prepared to use Prokuria effectively.
What payment options are available?

Prokuria accepts payments via corporate credit/debit cards or bank transfers.
What currencies does Prokuria accept?

We accept US Dollars and Euros. Other currency options are also discussable.
Do we need to sign a contract?

Signing a contract is not a must because you automatically agree to our Terms and Conditions and Privacy Policy when you sign up. A separate official agreement can also be signed upon your request.
What are your cancellation policies?

You can stop using Prokuria and cancel your subscription within the 30-day cancellation notice period. After canceling, your subscription will end at the end of the billing period, after which you won't be charged further.
What is your billing cycle?

Our standard billing cycle is quarterly or annual, depending on your preference. We also offer tailored billing options for larger implementations.
How is my data protected?

Prokuria ensures data security with SSL encryption, two-factor authentication, and regular backups. The platform is GDPR-compliant, ISO certified and securely hosted on Microsoft Azure servers.
Can I retrieve my data if I stop using Prokuria?

Yes, all your data can be easily exported from Prokuria whenever you choose, ensuring you retain full control over your information.
You don't support an integration for my business, what can i do?

No worries, Prokuria offers flexible integration options, including custom solutions. If your organization uses a system we don’t support natively our team can work with you to explore custom integration via our open API or through one of our implementation partners. Reach out to our support team or your account manager to discuss your specific needs.
Why are Prokuria integrations different?

We focus on the synergies between procurement and business systems and we understand the needs of procurement, finance and operations teams. This specialized approach sets us apart from general-purpose platforms and leads to key benefits. Complex actions in Prokuria can be triggered directly from other systems Procurement cycles—from request to award—are shorter and more controlled Data reconciliation across systems is faster, more accurate and largely automated
How does Prokuria build integration?

At Prokuria, we have a team focused on developing seamless integrations with leading business systems—ERPs, CRMs, accounting tools and more. Over time, we've refined a proven integration framework that allows us to connect with most platforms quickly and efficiently.
Do I need IT support to set up an integration?

Depending on the integration required. Most basic Prokuria integrations are designed for easy setup with minimal technical involvement from your side. For more complex or custom setups our team provides support and can coordinate with your IT department to find the optimal way of collaboration.

Scale your procurement process

By integrating with your existing tools, you eliminate manual tasks, unify data, and accelerate decisions—driving measurable impact across your entire procurement process.

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