• Nicoleta

PO Software: 2 Reports Features Explained


Purchase order reports

Table of contents:

  1. PO reports features

  2. Standard reports

  3. Custom reports

  4. Why Prokuria is the best PO software for your business?


PO reports features

PO reports features generated in PO software can be very useful in keeping track of basic purchasing data and with their help you can obtain a clear picture of how your company is performing and make adjustments to enhance your bottom line by creating one or more bespoke reports.


The information contained within a PO report can be used to monitor the current state of the stock, which is very useful during requisitioning.


A good report allows you to monitor the total value of a given line item or even a group of items. It is essential for any company to keep track of its stock and its usage. In many cases using a PO Report is one of the best ways to do this as they provide valuable information in an easily accessible package.


Here are some of the most important benefits that a PO report can provide:

  • The PO report allows you to view the total cost of items that are commonly used together providing valuable insight into the cost of maintaining your stock. This is very useful when considering buying additional quantities or planning future purchases;

  • A PO report can be extremely useful for reviewing purchase price history over time and it's one of the easiest ways to compare the prices of the same item in different months;

  • The report can be used to review price history, including when and for what price items were bought. This information is very valuable when considering future purchases;

  • Allow for multiple users to view the same PO report so you can all have easy access to your purchasing data;

  • Keep tracking of purchase prices over time with an easily customizable PO Report that allows for comparison of prices;

  • APO report allows you to create multiple purchase orders for the same item at different dates and times;

  • It's possible to keep an eye on part numbers that are problematic so they can be re-evaluated rather than having them cause problems time after time.


Let's have a look at the 2 reports features used in PO software:


1. Standard reports

Standard reports in PO software are automated reports that are preset to run at certain times or intervals. They usually provide information on the status of open purchase orders, supplier performance, and other key metrics.


Having standard reports in PO software can be extremely helpful in keeping track of important purchasing information. They can help you identify any potential issues with your suppliers or purchase orders, and allow you to take corrective action quickly.


Some standard reports that are commonly found in PO software include:

  • Open purchase order report: This report shows all open purchase orders, along with key information such as order date, supplier, and total amount.

  • Supplier performance report: This report shows how each of your suppliers is performing, including how many orders they have fulfilled on time, how many were late, and the total amount of money lost due to late orders.

  • Purchase order aging report: This report shows how old each of your open purchase orders is, and can be used to identify any overdue orders.

  • Budget vs. actuals report: This report compares your budgeted spending against the actual spending for a given period. This can help you identify areas where you are over or under-budget.


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2. Custom reports

Custom reports are specific reports that have been designed by the user, in contrast to the standard reports that are provided by the software. They can be extremely helpful in getting a better understanding of how your business is performing.


The process of creating a custom report is typically very simple. You just need to know what information you want to see and how you want it to be formatted. Then, you can either create the report yourself or ask the software provider to do it for you.


Many PO software providers offer custom report design services as part of their standard or upgraded package. This means that you can get a report that is tailored specifically to your business needs without having to spend extra time on it.


If you would like to create your custom report, then there are several guidelines that you will need to follow:

  1. Personalize information ( i.e., replace names and dates with your information).

  2. Ensure data is accurate and reflects what you're looking for (i.e., show if a product was shipped within the promised time frame, not just the order date).

  3. Use an easy-to-read layout, such as tables or graphs instead of long text blocks.

  4. Make sure that the data is sorted in a way that makes sense to you.

  5. Use filters to focus on specific data points.

  6. Group related data together (e.g., order totals, shipping costs, and taxes).

  7. Adjust the settings so that the report prints out the way you want it.

  8. Save the report as a template for future use.


Custom reports can be a valuable tool for businesses of all sizes. By taking the time to create one or more custom reports, you can get a clear picture of how your business is performing and make the necessary changes to improve your bottom line.



Why Prokuria is the best PO software for your business?

Prokuria is a purchase order management software that allows firms to automate and simplify the process of managing purchase orders. Businesses can focus more on their core activities and less on purchasing administration.


What are the advantages of using Prokuria in comparison with similar software?


  1. With Prokuria you can generate the reports you need. It offers a variety of standard reports that are based on the data you enter into the system. You can modify any existing report in order to make it more useful for your specific business needs. You can also create all kinds of custom reports for your PO in case you need a report tailored to your business needs.

  2. Prokuria ensures your business runs smoothly and efficiently and with an automated software system. With the help of our simple and user-friendly tools, you will be able to keep track of all purchases in one place. It will allow you to automate all of your company's purchasing operations, including purchase order management, spend analysis, supplier performance evaluation.

  3. Prokuria provides its clients with the best possible rates on PO management software. The system is by far one of the most cost-effective options in the market. With no hidden costs and a transparent pricing structure, you will never have to worry about your outlays being higher than expected.

  4. You will never have to worry about the security of your data again. All of the information you provide to Prokuria is encrypted with the most advanced protocols in order for it to remain secure. This way, you can rest assured that your data will always be protected at all times.

  5. Our intuitive interface allows you to see all of the data that matters without too much hassle. You can view purchase orders, receive alerts about potential issues with suppliers, or open purchase orders.

  6. Prokuria has the best customer support in the market. Our knowledgeable team can help you with any questions or issues that might come up during your experience with our software - all you have to do is reach out!

  7. The platform is always up-to-date. We constantly release new features and updates to ensure you get the most out of your system.

  8. It can be accessed from anywhere you have an internet connection, so staff members can access it whenever they need to.

Those are just a few reasons from the long list why Prokuria is your best choice in PO management software. Our system will take all of the headaches out of managing a purchasing department, so you can focus on more important tasks while we make sure your business runs smoothly and efficiently!


Try it free now by creating an account here. There is no credit card required to sign up! If you have questions, you can contact us today and see how easy it is to start using our PO software!