top of page
  • Writer's pictureJohn

PO Software: 3 Usability Features Explained

usability features

Table of contents:

PO Software usability features

In today's business world, the ability to purchase goods and services is paramount. Whether buying office supplies or hiring a company for consulting services, it's critical that the process is simple and easy to use. Because of this, purchasing software has come under increased scrutiny in recent years with businesses placing more of an emphasis on usability features than ever before.

The term "usability" refers to how easy it is for a user to accomplish tasks using the software. The more usable the software, the less frustrating and time-consuming it will be to use. This can apply to anything related to daily business processes, including writing purchase orders that are automatically routed through an approval process.

With so many moving parts, it's important for software to be able to accommodate the needs of businesses big and small.

Usability features are one of the most important elements that need to be considered when purchasing new purchase order software. This article will examine some of the most crucial usability features and how they can help make a company more efficient.

When it comes to written systems, there's no software on the market that is as widely used as purchase order systems. These computer programs manage everything from a company's accounts payable to the purchase of raw materials for future use. With that in mind, it's also important that they are user-friendly and easy to learn.

Now, let's take a look at the three main usability features of a purchase order system and why businesses rely on each one.

1. Clean and intuitive user interface

A clean and intuitive user interface is important for usability when working with PO software. When the user interface is cluttered or confusing, it can lead to frustration and errors. A clean and intuitive user interface helps to avoid this and makes it easier for users to find what they need and complete tasks.

There are several benefits of a clean and intuitive user interface. One of the most important benefits is easier navigation and less confusion. With a cleaner design, it is also much easier for a user to find what they are looking for.

A clean UI helps users easily organize tasks and be more efficient in using their time because there is no confusion or frustration when trying to complete a task. Additionally, a clean user interface can also create a better first impression of the software and leave a more positive lasting impression. In sum, having a clean and intuitive user interface can result in an overall improved user experience with the PO software.

There are many factors to consider when designing a clean and intuitive user interface. One such factor is simplicity. Keeping the design simple can help users focus on the task at hand and avoid confusion. Additionally, using commonly used icons and designs can also help users navigate more easily. Providing clear labels and instructions is also important, as is ensuring that the user interface looks and feels the same across all devices (e.g. desktop, laptop, tablet, smartphone).

A clean and intuitive user interface can help users feel more in control of the software, which can lead to a better overall experience. When users feel in control, they are more likely to be satisfied with the software and be more productive. By focusing on the design of the user interface, developers can create software that is both easy to use and visually appealing. This, in turn, can lead to a more satisfied user base and improved productivity.

2. Fast set-up of the system

A fast setup of the system is important for PO software usability. When users spend a lot of time setting up the software, they are less likely to use it. Poor usability can also lead to frustration and a lack of productivity.

Fortunately, some PO software are designed for easy set-up and ease of use. With user-friendly PO software, you can set up your data in no time and spend more time on other tasks.

Being able to set-up fast your PO software means having a clear and well-organized interface. It also requires a good set of default values for your data.

The benefits of a fast set-up are:

  1. Increased usability – Users can start using the software quickly and easily.

  2. Increased productivity – Users can start working on their tasks right away.

  3. Improved satisfaction – Users are more likely to be satisfied with software that is easy to set up.

  4. Reduced frustration – Frustration can lead to a lack of productivity and unhappy users.

When evaluating a PO software, it's a good idea to take a look at the ease of use and how quickly you can set up the system. In some cases, the time needed for the initial setup is more important than having dozens of features.

In conclusion: If you have a fast set-up of your PO software, you'll be able to spend more time on your work and less time on learning how to use the software. Look for PO software with a user-friendly interface and an easy setup. You'll be glad you did!

3. Internal collaboration features

Internal Collaboration is an essential part of any organization's success at achieving its goals because without it there would be no means to share ideas, streamline processes or share important information about the business.

Internal collaboration features include:

  1. Cloud-based file storage - Your purchasing team should have access to a secure online space where they can store all of the purchase orders they create and all the documents they need access to. This space should be accessible by all members of your team, and it should be easy to find and navigate.

  2. Cross-Functional collaboration - your purchasing team can use this feature to support cross-departmental collaboration. For example, your purchasing department may need to collaborate with the accounting department on a purchase order before it can be approved.

  3. Teamwork software - This internal collaboration feature allows multiple team members to view and edit the same file at the same time from wherever they are.

  4. Internal messaging - This feature allows team members to communicate with each other directly without having to leave the PO software. This can be helpful for teams that need to quickly collaborate on a purchase order.

  5. Notification system - Your team should be able to receive notifications when a purchase order is updated. This will help keep everyone informed of the latest changes.

The benefits of internal collaboration features in PO software are:

  1. Efficiency - Internal collaboration features help your team work more efficiently by allowing them to communicate and collaborate directly. This saves time and eliminates the need to send emails or use other methods of communication.

  2. Accuracy - Internal collaboration features help ensure accuracy by allowing team members to review and edit purchase orders together. This helps avoid mistakes that may occur when one person makes changes without the input of other team members.

  3. Corporate compliance - Internal collaboration features help corporate policies and regulations be met by allowing all department members to have complete access to purchase orders. This helps keep teams on the same page and ensures that no crucial information gets missed or lost in translation.

  4. Centralized storage space - Internal collaboration features give your team a centralized space to store all of the purchase orders and related documents. This makes it easy to find what you need when you need it.


68 Po Software Features eBook


Why Prokuria is the best PO software for your business?

Prokuria offers you an intuitive, web-based platform that can help improve your company's efficiency and make it easier to collaborate.

You will be able to store all of your purchase orders in one place (even if they come from different suppliers), securely share the files with other members of your team, view updates whenever a new purchase order is made, see who has viewed a document and track all of your company's purchase orders on a single dashboard.

Prokuria is a comprehensive, flexible PO software that lets you organize your company's purchase orders and documents securely in one place so all of your team can access them whenever they need. It also allows you to manage new suppliers, add notes on purchase orders and track changes from different users.

Prokuria increases your team's efficiency by allowing cross-departmental communication and collaboration with internal messaging tools. You'll also have all of the required features to meet corporate compliance and regulations.

We have all the usability features your business needs to improve its efficiency and collaboration. The advantages don't stop there. Prokuria is designed for easy set-up and ease of use. You can create purchase orders, manage your suppliers and monitor all of your completed purchase orders in a blink of an eye.

If your company needs PO management software that can help increase efficiency and collaboration while allowing your team to meet corporate compliance, Prokuria is here to help.

Try our free trial and see for yourself! There is no credit card required to sign up!

If you have any questions, don't hesitate to ask! We are here to help you. Contact us for more information on our purchase order software or if you just want to see it in action.


bottom of page